Applicant Privacy Notice

Version: EAU-PRIVACY-2026.1-V1.0

Effective date: 15 August 2026

This notice explains how personal information submitted through the East Atlantic University admissions platform is handled. The configured legal entity for this platform is AURA DIGITAL VENTURES LLC.

Information we process

We may process identity and contact information, educational history and qualifications, application responses, uploaded supporting documents, communications, admission decisions, payment and transaction references, and technical/security records required to operate and protect the service.

Why we process it

Information is processed to create and administer applications, verify identity and academic evidence, assess eligibility, communicate with applicants, issue offers, administer billing and payments where applicable, maintain security and audit records, prevent fraud or misuse, and satisfy applicable legal or regulatory obligations.

Legal grounds

Depending on the law applicable to a particular applicant or processing activity, processing may be necessary to take steps requested by the applicant, to administer the admissions relationship, to meet legal obligations, for legitimate operational and security interests, or on the basis of consent where consent is required.

Who may receive information

Access is limited to authorized admissions, academic, finance, compliance, security and system-administration personnel as required for their duties. Information may also be processed by contracted technology providers supporting hosting, email, security scanning, payment processing and related services, and may be disclosed to competent authorities where legally required.

Payments

When an external payment provider is used, payment-card processing is performed by that provider. The admissions system is designed to retain transaction references and accounting evidence rather than full payment-card credentials.

International processing

Because the platform and its service providers may operate internationally, information may be processed in more than one country. Appropriate legal and contractual safeguards are used where required by applicable law.

Retention

Applicant information is retained only for as long as reasonably necessary for admissions administration, academic and financial recordkeeping, security, audit, dispute handling and applicable legal requirements. Retention periods are reviewed and records are deleted, anonymized or archived when continued retention is no longer justified.

Your rights

Subject to applicable law, an individual may have rights to request access, correction, deletion, restriction, objection or portability of personal information, and to withdraw consent where processing relies on consent. Some rights may be limited where retention or processing is required by law or necessary for legitimate institutional records.

Security

The platform uses role-based access, private document storage, audit logging, integrity controls, malware scanning, rate controls and other technical and organizational safeguards. No online system can guarantee absolute security.

Contact

Operational privacy enquiries may currently be sent to: aymanelmelm@gmail.com. The institutional contact may be changed in a later policy version when the institutional mailbox is activated.

Changes

Material changes to this notice are published under a new version and effective date.

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